Data loss is always unexpected and that make catastrophic shock in your business or personal life. Despite how strong is your infrastructure, many organizations still face data loss issues and that causes a major downtime on business for hours or days. Size of the business is a major factor to measure the costs for the downtime and also nature of the failures is another factor as well. Data loss can have financial, legal impact in the business and it will affect the reputation and loyalty.
Each downtime cost impacts employee productivity, business continuity which can be measured in lots of factors such as employee salary, wages, that are caused by system downtime. When there is a downtime occurs in most scenarios it required to correct the damage, technical team might need to work overtime, at overtime costs, temporary staff or professional service may be contracted to recover lost data, change management documentation and sourcing the hardware parts if necessary. After all these once the service(s) restored back, it might require a new marketing strategy to get the business and reputation back.
Data loss happen not only by failing the storage devices or hardware but also that end users sent sensitive or critical information outside the corporate network. There are so many places that data can easily leak out of organisations. The terms "data loss" and "data leak" are closely related and are often used interchangeably, even though they are somewhat varying based on circumstance. Data loss incidents turn into data leak incidents in cases where media containing sensitive information is lost and subsequently acquired by unauthorized party. However, a data leak is possible without the data being lost in the originating side.
Backup…. Backup…. Backup…. regularly, no matter where they're stored. Use online & offline file storage to automatically backup your data.
Protect against power disturbances - Voltage spikes are particularly dangerous and can damage your storage devices & wipe your data. An Uninterruptible Power System (UPS) can safeguard your system.
Invest in a powerful antivirus and spyware protection- Over the years, malicious software like viruses, malware and spyware have started targeting individuals, enterprise and government organisations. As long as you are online, your data is not secured.
BYOD, Data on mobile devices- With all of the information we store on smartphones and tablets, mobile device data loss is becoming an even bigger concern. Whether the devices are company-owned or employees use them as part of a bring your own device (BYOD) policy, the loss can be detrimental.
Data Access Levels- It is important to have an IT team set data access levels outlining which employees can access any data on your network. Develop a confidentiality policy for employees that restricts their usage of your company data.
Data Encryption- Don’t limit your data protection plan only on desktops and laptops. Extend the protection to mobile devices and tablets as well.
Data loss prevention (DLP) is a strategy- for making sure that end users do not send sensitive or critical information outside the corporate network. The term is also used to describe software products that help a network administrator control what data end users can transfer.
Disaster Recovery Plan- (DRP) is a documented process or set of procedures to recover and protect a business IT infrastructure in the event of a disaster. Such a plan, ordinarily documented in written form, specifies procedures an organization is to follow in the event of a disaster.
These are steps you can take to prevent data loss within your company or some points in your personal life. By developing and implementing a strong prevention strategy, you can help protect yourself from any major data problems and avoid unwanted business downtime.